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Join a team that values reliability, flexibility, and great service—explore opportunities and grow with TOAD 8 Notaries.

Browse Available Jobs

Client Services Associate

On-site | Tacoma, WA | Experience preferred

TOAD 8 Notaries is hiring a Client Services Associate for our Tacoma office. This person will answer phones, notarize documents, process apostille requests, and complete intake for new Commercial Mail Receiving Agency (CMRA) and Registered Agent clients.

Responsibilities

  • Answer phones and greet walk-in clients with professional, reliable service
  • Complete intake for new CMRA (commercial mailbox) and Registered Agent clients, including ID review and required paperwork
  • Perform Washington notarial acts as a commissioned Notary Public
  • Handle apostille service requests: review documents, complete a proper notarial certificate, prepare the Washington Secretary of State packet, submit and track the request, and return completed documents to the client
  • Explain apostille and authentication and collect the information needed to process each request
  • Keep accurate client records and protect confidential information
  • Support other office tasks as assigned
  • Prior office, receptionist, customer service, notary, mailbox, shipping, legal, or document-services experience preferred
  • Current Washington Notary Public commission strongly preferred
  • Experience with apostilles or preparing documents for the Washington Secretary of State is a plus
  • Clear phone manner and a calm, professional presence
  • Strong attention to detail
  • Comfortable with computers, email, scanning, and basic data entry
  • Reliable, organized, and discreet
  • On-site at 5401 S Tacoma Way, Suite #30, Tacoma, WA 98409
  • Apostille work is part of a paid client service
  • Experience preferred; a strong candidate willing to obtain a Washington notary commission may be considered

Email your resume and a short note to careers@toad8.com. Please tell us whether you are a commissioned Washington notary and whether you have handled apostille requests.

Part-Time Scheduler with Signing Agent Experience

We’re seeking a tech-savvy Part-Time Scheduler with Signing Agent experience to manage appointments and deliver exceptional customer service. This role is primarily in-office with occasional remote work flexibility.

Responsibilities

  • Schedule signing appointments with clients and agents
  • Use tech tools to manage calendars efficiently
  • Provide outstanding customer service
  • Ensure accurate documentation and follow-up
  • Maintain confidentiality and compliance
  • Proven Signing Agent or Notary Public experience
  • Proficiency with scheduling software and CRMs
  • Excellent customer service and communication skills
  • Strong organizational and multitasking abilities
  • Reliable tech setup for occasional remote work
  • Hours: 20–25 hours/week, flexible
  • Location: In-office (occasional remote work permitted)
  • Compensation: Competitive hourly rate

Email your resume and a short note to careers@toad8.com.

Independent Notaries & Notary Signing Agents
(Subcontract / Side Hustle)

TOAD 8 Notaries & Services is looking to partner with commissioned notaries and Notary Signing Agents for real estate. If you want extra assignments alongside your own practice, join our network. This is independent-contractor work, not a staff position.

Qualifications

You’re a good fit if you:

  • hold an active notary commission
  • are a Notary Signing Agent for real estate closings — nationwide
  • can cover mobile, in-office, and/or remote online notarizations
  • communicate clearly, show up on time, and protect client confidentiality

Notary Signing Agents may be based anywhere in the United States. Local general-notary work is also welcome in the areas we serve.

Create your notary profile here:

https://orders.toad8notary.com/signup

Use that signup page to register. Once your account is in, we can send you assignments that match your coverage area and skill set.

Questions? Email careers@toad8.com with the subject line Notary Partner.

Why Work at TOAD 8?

We believe great work starts with a strong team. At TOAD 8, you’ll be part of an environment that encourages growth, collaboration, and professionalism.

Our goal is to create opportunities where you can succeed while making a real impact for our clients and community.

What you can expect:

  • Flexible, part-time opportunities
  • Supportive team culture
  • Opportunities to leverage cutting-edge technology

Join a team where your contributions matter and your growth is supported every step of the way.

Explore current openings and take the next step in your career with TOAD 8 Notaries.

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